One West University Boulevard, Brownsville, Texas 78520 | 956-882-8200

Employee Assignments

See Employee Assignment procedures

Who is a new hire/rehire?
A new hire is an employee hired by the University for the first time and who has never held an appointment at UT Brownsville.  A new hire must report to Human Resources on or before their first day of employment to complete a new employee packet.

A rehire is a past employee that UT Brownsville is hiring again e.g. someone who separated from service and is returning to UT Brownsville employment. A rehire with a separation date of 1 year or longer must report to Human Resources on or before their first day of employment to complete a new employee packet.  Please note: A temporary employee cannot work for more than 17 weeks or 129 days in a fiscal year.

Who is Benefits Eligible?
Benefits Eligibility is mandated by the Texas State Legislature.  An employee who is hired to work at least 20 hours per week and to continue in the employment for a term of at least 4 1/2 months is considered benefits eligible.

Type of Employee Benefits Eligible Contract Length Student Status Required Limit on Hours worked Allowed
double
appts
Full-time Yes No Length No 40 No
Half-time Yes No Length No 25 or 30* Yes
Half-time fiscal year rules: If double appointment is desired, categorize as half time and share benefit costs as negotiated between depts., provided that total hours do not exceed 30.
 
If combined total exceeds 30 hours, take to 40 hours and classify as full-time and share benefit costs as negotiated between departments.
 
Part-time Employee No No Length No 19 Yes
Part-time fiscal year rules: If double appointment is desired, categorize as half-time or full-time and share benefit costs as negotiated between depts., unless combined total hours are less than 19.
 
Temporary
Staff
No Less than 4½ months No 40 No
Temporary staff fiscal year rules: If department elects to keep employee beyond 4 1/2 at end of initial employment, second appointment should be in a half-time or full-time position.
 
Student Employee No Term of Enrollment Yes Program Limit No
Student Employee fiscal year rules: For the periods between semesters, students not enrolled should not be classified as a student employee. Time between semesters when a student is not enrolled does not qualify for this status.

If students do not enroll for any period of time during the fiscal year, the status of employment must be evaluated and another classification must be used.
 
Graduate Assistant Yes Term of Enrollment Yes Program Limit Yes
Graduate assistant fiscal year rules: Not eligible for TRS benefits. Double appointment can only occur for Graduate Assistant/Science Lab Assistant for a combined total of less than 40 hours.
 

Employees may move from one classification of employment to another during the fiscal year.  When this occurs, all employment classifications during the fiscal year should be reviewed and considered to determine if an employee has become benefits eligible due to the various classifications of employment.

* Based on an institutional decision, a half timer can only work 25 or 30 hours a week.

Required form: Recommendation to Hire or Change of Personnel Action Form.

If you have any questions, please contact Human Resources at 882-8205.

 

Contact Information:
451 E. Alton Gloor
Brownsville, Texas 78526
Phone: 956-882-8205
Fax: 956-882-7476
Email: hr@utb.edu
For driving directions, click here

Office Hours:
Monday - Friday
8:00 a.m. - 5:00 p.m. CST

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