Deadline for Expenditures
The deadline to expend funds for Fiscal Year 2013 is Monday, July 1, 2013.
As we have previously advised, UT Brownsville will be converting to PeopleSoft on September 3, 2013. In order to prepare our accounts and data, functions managed via DataTel must cease in July to provide sufficient time to complete processes and cleanup data by the cutover date. We understand that many of you will be responsible for activities over the summer and therefore ask that you plan accordingly and process required transactions before the deadline. We have extended our normal purchasing cutoff from June 1st to July 1st to allow additional time to address all needs. Remember to complete any travel requisitions needed during this period as well.
The deadlines apply to the expenditure of all funds, including grant funds. We know that this may present a challenge to principal investigators but we encourage you to review your needs now and plan accordingly. If you are unable to do so, we ask that you contact us immediately.
Please note:
| Purchase Amount |
Type |
Requirements |
Due in Purchasing Office |
| Any |
Travel |
Travel Application must be completed prior to deadline. |
July 1, 2013 |
$0 to
$3,000.00 |
Spot Purchase |
No competitive bids required, except for printing. Orders must have confirming written quote from suggested source/supplier (HUB vendors recommended). |
July 1, 2013 |
$3,000.01 to
$25,000.00 |
Informal Bid |
A minimum of three (3) informal bids are required (at least two (2) from HUB vendors). |
June 20, 2013 |
| $25,000.01 or greater |
Formal Bid |
A minimum of three (3) written bids are required (at least two (2) from HUB vendors). |
May 31, 2013 |
If you have any issues that may require assistance or any questions regarding the fiscal year deadline, please contact the Purchasing Office at 882-6553.