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FREQUENTLY ASKED QUESTIONS

STUDENTS QUESTIONS

I am enrolled for 5 courses; can I apply for jobs in the Student Employment Initiative?
The SEI Enrollment Criteria states that you need to be currently enrolled for at least 15 credit hours during the Fall or Spring semester, or 6 credit hours combined anytime during the May, Summer I and Summer II Sessions.  Students should pay attention to how many credit hours their courses total up to during the semester they are interested in applying for SEI.  To find the number of credits a course counts for, look at the second number in the 4-digit course code.  For example, GOVT-2301 is a 3-credit course and BIOL-1106 is a 1-credit course.

What GPA does the SEI Program consider when applying for the program? 
A minimum cumulative 3.0 GPA and semester GPA of 2.75 or higher is what qualifies a student to apply for the SEI Program.  Once a student is hired into the program, the student must maintain the minimum Cumulative GPA of 3.0 as well as complete a minimum Semester GPA of 2.75 to stay in the program for the next semester or session.

What is the difference between a Semester GPA and a Cumulative GPA? 
The Cumulative GPA is the grade point average of all college courses undertaken at UTB and from transfer and dual-enrollment courses.  A Semester GPA is the grade point average of the courses undertaken in a specific semester at UTB. 

My previous semester GPA is a little under 2.75, can I apply for the Student Employment Initiative
The overall GPA criterion is the strictest criteria and exceptions are not made. Cases where the cumulative GPA requirement has been met, but the previous semester’s GPA was not met, will be reviewed on a case-by-case basis.

I am a last-semester senior and need less than the required SEI enrollment criteria to graduate. Do I have to be enrolled for all the credit hours to work in the Student Employment Initiative? 
The SEI Enrollment criterion is waived only for last-semester seniors who have participated and are currently in the program.  Last-semester seniors must provide Career Services with a copy of their Application to Graduate or a letter from their Academic Advisor as verification of their graduation. Waivers need to be granted before beginning employment.

Can first-semester freshman with dual-enrollment credits apply for SEI? 
SEI requires that applicants have completed at least one semester as a fulltime UTB student after obtaining their High School diploma.  Transfer students need a minimum of 30 credits to be considered into the program.

Can SEI students work during Spring Break?  Do SEI students have to work during Spring Break? 
SEI students can work during Spring Break as long as they ask their supervisor for permission and do not go over their awarded hours.

What happens if I turn in my timecard late? 
Payroll for late timecards is not processed until the next pay period on the Payroll Timecard Schedule, thus delaying payment for up to one month after a late timecard is turned in.

If my timecard is turned in late, what I can I do to get my paycheck as regularly scheduled? 
Emergency payroll can be processed at a cost of $25.00 to the student or to the hiring department.  To process emergency payroll, please contact the Payroll Office at 882-7038.

What kind of Visa does an international student needs to have to apply for on-campus employment? 
Only students with F-1 Visas and DACA card qualify for employment on campus. Please contact the office of Global Engagement and/or Human Resources at 882-7983 for additional information on this subject. 

Who should I go to inquire about jobs through the SEI program? 

Visit with the SEI Coordinator at Career Services to pick up application.Once you are approved,you will receive a  job openings list via email.

Does applying for a job in SEI guarantee that I will get a job? 
No, the hiring decisions are made at the discretion of the hiring departments and applying to the SEI Program does not guarantee a job.  If your application is cleared, it will remain on the SEI application pool for the remainder of semester.

I want to drop a course but it will bring my enrollment below the SEI enrollment criteria.  What should I do?  If you are an active participant in the SEI Program, immediately inform your supervisor and contact the SEI Coordinator.  If you are an applicant, you application will be disqualified from the SEI application pool.

I am not doing so well in a course and the drop/withdrawal deadline passed.  I am worried that I am going to fail this course.  Can failing a course or my GPA dropping below 3.0 affect my SEI employment status?  Yes it can, however if this is a concern please inform your supervisor and contact the SEI Coordinator immediately.

I am looking for a part-time, on-campus job but don’t meet the SEI Program criteria or qualify for Financial Aid to receive a Work-Study award.  What other options are available to me for on-campus employment?
Please visit with any Career Specialist at Career Services for assistance with finding employment on-campus that may not relate to SEI or Work-Study.

What is an EXIT Report, and why do I have to complete it?
The Exit Report is a form that SEI interns who graduate will complete and summit to Career Services/SEI Office. The data collected through this report will be used to evaluate the effectiveness of the program, as well as to measure graduation time line rate of the SEI participants.

 

DEPARTMENTS QUESTIONS

What is an SEI allocation?
An SEI allocation is an awarded amount of funds a department is to receive for a semester to hire a student at 20 hours per week through the program.  An SEI allocation can be split in half to hire two students at 10 hours per week. 

When are SEI allocations distributed and who decides how they will be distributed?
SEI allocations are distributed about two to three weeks before the beginning of new semester program.  Allocations are reported to the Dean of each school/division who then redistributes them to departments in their division.

What paperwork needs to be done to hire a student and who is in charge of filling it out?
Please refer to the SEI Program Handbook or HR for hiring guidelines.  The SEI Intern Supervisor, department secretary and account manager all have roles in the paperwork involved. 

I need my intern to work more than 20 hours a week, is this possible?
No,SEI interns are not allowed to work more than 20 hours per week. 

Who signs the SEI timecard?
The SEI Intern Supervisor or Account Manager can sign the timecard.  Remember, the person who signs the timecard is responsible for what is reported on it, and must revise the information for any oversights.

Where do I turn the SEI timecard in?
SEI timecards are due directly to Payroll Office at Tandy 110 according to the Payroll Schedule.  Any timecards turned in after the due date will delay the student’s payroll to the next pay date.  For additional information on payroll, visit the Payroll department website.

What should the SEI Semi-monthly timecard include?
The SEI Semi-monthly Timecards must include the appropriate payroll period, work dates, actual hours worked and the account #’s with percentages the SEI intern is being paid from (which can be acquired by referring to the student’s RHF).  Please be careful to not list any hours worked during holidays and days that are not in the corresponding payroll period or outside of the student’s RHF contract period.  Maximum hours allowed to work can be confirmed with the SEI Coordinator.

Can I hire or rehire my student at an earlier date than the official SEI program start date?
No, SEI contracts cannot conflict with the specifications as listed on the SEI Program Schedule.

Is it possible to  hire an SEI  in two or more departments at the same time?

No, the SEI student is not allowed to work in two different departments. If the student receives several offers, He/She needs to make a decison and accept only one position.    

Is it possible to pay my SEI intern a higher salary than $9.00 p/hr? 
Yes it is, but adjustments in pay percentages between the SEI Program and Hiring Department will need to be made for the hiring department to cover the increase in salary. Please contact the SEI coordinator for additional advice.

Why does SEI require two evaluations per fiscal year?
The SEI Program is above most a retention program through which students can work on-campus, gain valuable experience relevant to their field of study, and be in a supportive environment that would positively impact their academic pursuits.  By doing an evaluation each semester, SEI supervisors and the SEI Program can monitor student performance to identify any opportune or problematic areas the student could use assistance and encouragement in.

What is the SEI Intern Impact Report, and why does one have to be completed at the end of the semester?
The Impact Report is another source through which the SEI Program’s effectiveness is evaluated by measuring the SEI Program’s impact on the student’s influence at work, with their peers and on their career plans.

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