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Frequently Asked Questions (FAQs)

How will I be affected by this move?

If you use DataTel, you will be affected by the migration to PeopleSoft. Training in the various modules will begin well before the scheduled go-live date.

Which other UT schools will be moving to PeopleSoft?

UT Arlington, San Antonio, Permian Basin, Tyler, El Paso and UT System are all moving to PeopleSoft within our same timeline. UT Dallas has already implemented PeopleSoft.

Will our student information system (Colleague) be converted to PeopleSoft?

Not at this time. PeopleSoft will only be used for finance and Human Resources (HR) business. The PeopleSoft module equivalent (Campus Solutions) was purchased, but at this time it will not be implemented. UT Dallas, Tyler, and Arlington have implemented the student information system within PeopleSoft.

What is UTShare?

The University of Texas System Shared Services Human Capital Management (HCM) and Financial Management System (FMS) Implementation Project that will replace DEFINE and DATATEL, the current HR and FMS Information Systems used by the participating institutions. The UT System Administration and the following institutions are participating in this effort:
UT Arlington, UT Brownsville, UT Dallas, UT El Paso, UT Permian Basin, UT San Antonio, UT Tyler and UT System Administration.  UT Dallas was the pilot institution and is in production. When complete, all eight participants will be in a single instance of PeopleSoft HCM/FMS.

Who is affected by this change?

Every UTB employee is affected. If you work with any of the items below, you will be affected by this implementation.

Human Capital Management (HCM) Financial Management System (FMS) Other
  • eBenefits
  • ePay
  • eProfile
  • Human Resources
  • Manager Self Service
  • Position Management
  • Payroll
  • Time & Labor
  • Accounts Payable
  • Accounts Receivable
  • Asset Management
  • Billing
  • Commitment Control
  • eProcurement
  • General Ledger
  • Grants /Projects/ Contracts
  • Purchasing
  • Travel & Expense
  • Enterprise Portal
  • EPM - Data Warehouse for Reporting & Analytics (HCM & FMS)
  • Hyperion Planning & Budgeting
  • UPK - User Productivity Kit (online training)


Contact Information:

Gerardo Lozano
Project Manager

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