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Academic Standards and Student Records Committee

Minutes of April 15, 2005

  1. The Academic Standards and Student Records Committee began its meeting on April 15, 2005 at 1:15 in South Hall 117. Initially, the committee didn’t have a quorum; therefore, the minutes from the last meeting were not reviewed for approval. The following members were attending the meeting: Ms. Kathleen Carter, Dr. Janna Arney, Dr. Charles Dameron, Ms. Laura Villarreal, Mr. Tom Welther, and Mr. Steve Wilder. Ms. Valerie Gamez attended as guest member.
  2. At the beginning of the meeting, various problems were briefly touched on. Ms. Gamez mentioned that, unlike in the past when students who “busted out” and had to repay six hours worth of financial aid, now a much greater percentage of failed hours needs to be repaid, virtually locking students out of the university. Also, Ms. Gamez noted that there had been calls by the Chemistry Department about students not having taken prerequisite courses. Ms. Villarreal told members that the Reading Department manually establishes lists to track students. Dr. Dameron observed that many developmental students who haven’t passed their respective Writing Skills classes are now signing up for summer I, summer II, and fall, trying to pass Writing Skills I, Writing Skills II, and Composition I respectively based on the assumption that they will pass each of these classes without a hitch. Pondering these problems, Dr. Arney exclaimed that there should be a system drop. Mr. Welther pointed out that these problems did not improve the university’s retention and graduation rate, and Ms. Villarreal said that something had to be done to boast the university’s image. Dr. Arney strongly expressed that students who fail all of their classes should get dropped and blocked from enrolling in classes on their own but would only be allowed to do so via a counselor or advisor and would be limited to six hours only. Students who were discovered to attend classes without having passed necessary prerequisites should be taken out of them.
  3. Dr. Arney’s suggestion as to manage students who are academically failing was further modified by the committee members. With Dr. Dameron at the blackboard, the committee drafted a new model to replace the old probation/suspension rules, which have proven to be cumbersome and ineffective as hardly any student ever gets suspended. However, many academically troubled students find themselves unable to graduate because they are trapped under a mountain of failing grades, indebting themselves further without any hope of obtaining a degree from the university. In contrast to the old model, the new model the committee drafted would limit the amount of academic damage possible and, at the same time, would increase students’ chances of success.
  4. The committee members were not able to resolve the question about extreme cases, such as medical problems hindering students’ success. In addition, the committee members could not agree on after how many years students would be readmitted in good standing although they had left the university with failing grades. Mr. Wilder strongly supported the idea of having an appeals committee to grant students who failed because of extenuating circumstances an opportunity to redeem themselves. Mr. Welther expressed concern that such a committee would only permit failing students to dig themselves into a deeper hole.
  5. Before adjourning at approximately 3:15 p.m., the committee agreed to invite guests from the Enrollment Office and the Counseling Office to ask for their input during the final stage of drafting the recommended new probation/suspension guidelines, whose current shape is as follows:

First Semester

Second Semester

Third Semester

Fourth Semester

Student’s cumulative GPA < 2.0

Student is on probation and limited to 6 credit hrs.

Advisor enrolls student in two previously failed classes or classes with the lowest grade(s) to help erase grades of F and D and limit the accumulation of low grades.

Two outcomes possible:

  1. 2nd semester GPA>2.0
  2. 2nd semester GPA<2.0

Two enrollment scenarios:

  1. If 2nd semester GPA>2.0, advisor enrolls student for a total of 9 hrs. of failed classes or classes with the lowest grade(s) to help erase grades of F and D and limit the accumulation of low grades in 3rd   semester.

 

  1. If 2nd semester GPA<2.0, student is not allowed to carry more than 6 hrs. in 3rd semester and is enrolled by advisor into classes previously failed or marked by the lowest grade(s).

Five enrollment scenarios:

  1. If   both 3rd semester  GPA and cumulative GPA > 2.0, student who carried 9 hrs. in 3rd semester can now enroll for regular full load in 4th semester*.

  1. If 3rd semester GPA > 2.0 but cumulative GPA < 2.0, student who carried 9 hrs. retakes 3rd semester format with a maximum of 9 credit hrs.

  1. If both 3rd semester GPA and cumulative GPA < 2.0, student who carried 9 hrs. returns to 3rd semester format with a maximum of 6 credit hrs.

  1. If both 3rd semester GPA and cumulative GPA > 2.0, student who carried 6 hrs. in 3rd  semester can now enroll for  regular full load in 4th  semester*.

  1. If both 3rd semester GPA and cumulative GPA < 2.0, student who carried 6 hrs. is suspended/not allowed to enroll in 4th  semester. Student must stop out for one long semester and cannot take summer classes. Student will be readmitted following 3rd semester format with a maximum of 6 credit hrs.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Note: *If students raise both their cumulative and semester GPA to a grade of C or higher at any point in the probation process, they may enroll for a full load during the subsequent semester.

Students on probation can only enroll for up to 3 credit hours per summer term.

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