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Frequent travelers on University business interested in obtaining a travel corporate card must complete a Travel Cardholder Account Application Form and submit it to the Purchasing Office. The Purchasing Office will forward the application to the card company for processing. The Travel Corporate Card is to be used only for official University business travel expenses (for example, lodging, rental vehicles, and restaurant expenses).
A signed application form grants the card company authorization to investigate an employee’s credit history and conduct subsequent credit inquiries, in case a card is issued.
Upon approval of an application, the card will be mailed to the applicant. When the travel corporate card is received, the employee must sign a State of Texas Charge Card Program Card Holder Agreement. The agreement should also include the signatures of the employee’s supervisor, dean or department head, and the Chief Business Officer. The signed agreement must be submitted to the Purchasing Office.
Any misuse of the card will result in cancellation of the card. The cardholder will also be subject to disciplinary action up to and including termination of employment.
The card company handling Travel Corporate Cards is scheduled to change in 2011. Cardholders do not need to take any action at this time.
For more information, see the Resources section or contact the Purchasing Office at 956-882-6553.
Travel Cardholder Account Application Form
State of Texas Charge Card Program Card Holder Agreement
State of Texas Charge Card Program
Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter F, Section 20.308, State Travel Credit Cards
Texas Government Code, Title 6, Subtitle B, Chapter 660, Subchapter A – General Provisions for Travel Expenses