One West University Boulevard, Brownsville, Texas 78520 | 956-882-8200

New suggestions are currently being evaluated. Please visit this site again soon for an updated list of results.


Suggestion:
Make job descriptions and pay plan available on the website to increase efficiencies in Human Resources

Evaluation Results:
Human Resources is currently benchmarking salaries with peer institutions to update the University’s pay plan. In addition, available job descriptions will be posted on the Human Resources site. Work will continue on the development of job descriptions that are not currently available.


Suggestion:
Improve communication on how the UTB and TSC separation affects current students.

Evaluation Results:
The University has created a website dedicated solely to providing information regarding the transition from the UTB/TSC Partnership to independent institutions. The website has up to date information and a comprehensive Q & A.  You can browse through the Q & A to find answers to your questions or you can submit new questions online and completely anonymously.  The website address is: www.utb.edu/newsinfo/UTBtransition.


Suggestion:
Why do we have to purchase a student/staff parking permit?

Evaluation Results:
Your purchase of a parking permit enables UTB and TSC to offset costs of constructing and maintaining parking lots. Each parking space costs approximately $1,200 to construct and $200 to maintain annually.


Suggestion:
Reduce the minimum quantity order for business cards since often they are left unused due to title or location changes or when employees leave the university.

Evaluation Results:
Printing Services determined that the minimum quantity could be reduced from 250 to 100 business cards without incurring additional costs.  The Printing Services Prices List has been updated to reflect this change.


Suggestion:
Remove desktop phones and give an allowance to employees to use their personal mobile phones instead.

Evaluation Results:
Several years ago, the University updated its telephone system to Voice over Internet Protocol (VoIP) to take advantage of reduced operating and maintenance costs. During Fiscal Year 2011, a new wireless program is being implemented to generate additional savings. Under this program, employees with company based wireless plans will be moved to individual liability plans with a capped monthly allowance. As of early March 2011, about 70 percent of users have already been moved to individual liability accounts and approximately 35 accounts have been discontinued.


Suggestion:
Review mailing lists for duplicates and use campus-mail for employee mailing instead of paying for postage.

Evaluation results:
Faculty and staff who are donors often choose to receive mail at home for development purposes.  For regular business, the Office of the President uses e-mail and campus mail to deliver correspondence to employees.  The Office of Development will research the ability to cross reference its data base with Human Resources to improve its distribution to staff and faculty using campus mail and e-mail to reduce costs.


Suggestion:
When appropriate, purchase laptops instead of desktop computers to save energy; laptops consume less energy than standard desktop computers.

Evaluation results:
The Information Technology Services Division has evaluated the possibility of purchasing laptops instead of computers and they concluded that the cons outweigh energy savings. Based on their evaluation, they found that on average, laptops cost twice as much and have additional hardware and software requirements than desktops.  In addition, laptop performance is normally slower and their standard lifecycle replacement is 3 years, as compared to 5 to 6 years for desktop computers.


Suggestion:
Increase marketing efforts to international students, veterans and military bases. These groups might not be facing serious economic downturn in their countries or, in the case of veterans and active military personnel, can have their tuition costs covered by grants.

Evaluation results:
UTB/TSC does currently market to veterans as part of our enrollment campaigns through direct mail, e-mail and newspaper advertising.  The marketing is planned in coordination with the Enrollment Management area.  The suggestion to market to military bases (domestic and international) will be researched.

UTB/TSC current advertises into Mexico through radio and the university continues to research additional ways to market to a larger international audience via the Internet. Suggestions for ways to reach out to a larger international audience are welcomed and can be sent to Meloney.Linder@utb.edu


Suggestion:
Turn off the lights at the REK Center at night.

Evaluation results:
Many of the lights at the REK Center (indoor and outdoor) are currently on timers and set to turn off after the facility has been cleaned by the custodial company. 

In addition, in an effort to cut utility costs and be environmentally conscious, the University applied for and was awarded a grant to fund the purchase of solar panels.  These panels, which will generate much of the power needed to operate the facility, will be installed in the coming months.


Suggestion:
Make The Collegian an online only newspaper.

Evaluation results:
Moving The Collegian exclusively online is an idea that Student Media has been contemplating and is moving toward. For the Fall 2011 - Spring 2012 academic year, we are going to limit each weekly issue to 16 pages and any articles or photos left out of the issue will be posted in The Collegian Online. But, an online-only newspaper requires a transition period to not only prepare our readers and advertisers but also our 20-member paid student employee staff.  To maintain the number of students we employ and who benefit from the hands-on learning experience they receive at the newspaper, the department will have to persuade all of its print advertisers to buy online ads. The advertising revenue the newspaper generates now pays for three months’ worth of student wages and for supplies, equipment, software and the students’ annual participation in the Texas Intercollegiate Press Association Convention, from which UTB/TSC has won 182 awards since 1998.


Suggestion:
Departmental personnel should refrain from printing documents in color when those documents are utilized for internal purposes only.

Evaluation results:
Printing in color costs approximately 3 times as much as printing in black and white.  Reducing color printing by 50% may result in a campus-wide savings of about $39,000 per year. 


Suggestion:
Require that employees sign up for direct deposit and online pay advances to save paper and staff time.

Evaluation results:
Although, by law the university cannot make direct deposit and online pay advice mandatory, a sign up campaign is scheduled to begin in March to encourage more employees to utilize this service.  Approximately $40,000 per year in personnel time and supplies could be saved if all employees utilize direct deposit and online pay advices.


Suggestion:
Save paper by printing back and front.

Evaluation Results:
Using both sides of the paper to print or make copies could reduce paper expenditures by about $40,000 per year.


Suggestion:
Turn off the lights when you are going to be out of your office for over an hour.

Evaluation results:
Turning off the lights for one additional hour per day could save as much as $75,000 in a year. The Provost asked the campus in an e-mail dated January 20, 2010 to implement this suggestion immediately.


Suggestion:
Make sure to turn off your computer and printer before leaving your office at the end of the day.

 

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