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Authority to Delegate Institutional Funds

Authority to obligate institutional funds for purchases of supplies, materials, services, and equipment is granted to the Purchasing Director and Buyers by the President pursuant to authority granted in accordance with Series 10501, Number 2, Section 6 of the Regents’ Rules and Regulations. UTS159 of The University of Texas System Administrative Rules authorizes the Purchasing Director to promulgate procedures to facilitate and expedite the purchasing function.

Procedural and policy violations may result in removal of privileges at the discretion of the Vice President for Business Affairs.

Exceptions to Requirement for a Purchase Orders:
Except for credit card purchases a PURCHASE ORDER OR A PURCHASE ORDER NUMBER MUST BE OBTAINED BEFORE A PURCHASE IS MADE. All purchases are to be originated by completing the Requisition to Purchase.

Authority to obligate institutional funds for purchases of supplies, materials, services, and equipment is granted solely to the Purchasing Director.

For obligations undertaken in any other manner or by any other person, The University of Texas at Brownsville will assume no liability.

Bid Requirements

Please note that all orders exceeding $ 25,000.00, regardless of source of funds, should be placed on the internet for 21 days to satisfy competitive bidding requirements.

Dollar Range Procedure
$0 to $3,000.00 Authorized limit for departmental buyers. Bids not required. Alternate with HUBs (Historically Underutilized Businesses) when available.
$3000.01 to
$25,000.00
Purchasing must solicit a minimum of three informal quotes with at least two from HUBs.
$25,000.01 + Purchasing must solicit formal written bids from a minimum of three sources, of which two must be from HUBs. 
  

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