One West University Boulevard, Brownsville, Texas 78520 | 956-882-8200

Business Expense – Meal Allowances

The current meal allowance for University employees is as follows:

Lunch (11:30 a.m. - 2:00 p.m.) is $30
Dinner (6:00 p.m. - 10:00 p.m.) is $60

Receipts are required for all meals claimed as business expenses. Per University policy, these meals are subject to justification of being a direct business benefit to the University.

The same meal cannot be claimed as both a business expense and travel expense. Allowance amounts are inclusive of tax, gratuity and/or services charges.

Employee reimbursements are processed in PeopleSoft. The Employee Reimbursement for Food Purchased for Business Purposes form is attached to the Expense Report in PeopleSoft to document the business purpose and the list of participants. For instructions on submitting Expense Reports, review the training materials or the UPK available in the Resources section of this procedure.

For more information, see the Resources section or contact the Accounting and Finance Office at 956-882-7050 or 882-7804.

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