One West University Boulevard, Brownsville, Texas 78520 | 956-882-8200

Timecards

After approval has been obtained by the respective supervisor, timecards can be scanned and emailed to Payroll@utb.edu by 10 a.m. on their corresponding due date.  For those offices that do not have scanning capabilities, timecards can be delivered to the cashier windows located at the One Stop Shop in the Tower at EDBC.

The type of timecard and the due date depend on the employee classification. Please refer to the table below for submission procedures:

Classification:
Non-Exempt, Full-Time
Form:
Full-Time Non-Exempt - Timecard, Instructions
Due:
Monthly - Schedule
Color Paper:
White (item# 462327 or 348359)
Double Sided:
Yes
 
Classification:
Half-Time
Form:
Semi-Monthly Timecard, Instructions
Due:
Semi-Monthly - Schedule
Color Paper:
White (item# 462327 or 348359)
Double Sided:
Yes
 
Classification:
Part-Time, Temporary, College Work-Study & Student Employment Initiative (SEI)
Form:
Semi-Monthly Timecard, Instructions
Due:
Semi-Monthly - Schedule
Color Paper:
White (item# 462327 or 348359)
Double Sided:
No
 

Color paper may be purchased through the Purchasing Office's contract with office supplies vendors.

Department Responsibilities

Employees and their supervisors are responsible for the accurate completion of all time records. In addition, Account Managers are responsible for reviewing and validating all accrued balances for their employees. Be sure to review the training presentation on the new Personnel Action Form (PAF), which includes a refresher on the time-keeping guidelines.

Overtime

Work schedules and activities shall be organized so that non-exempt employees are not required to work overtime except when demanded by operating necessity. Non-exempt employees required or permitted to work overtime shall be compensated according to guidelines established in HOP 8.2.27 – Overtime. Any overtime services actually required must have the prior written approval by the respective employee’s Vice President or division head.

Student Employees

College Work-Study hours are awarded by the Financial Aid Office as specified on the College Work-Study Job Referral form. Student Employment Initiative (SEI) hours are awarded by the Office of Career Services.

For more information, contact the Accounting and Finance Office Payroll area at 956-882-3820.

For comments and questions, please contact the Webmaster.