Travel Authorization and Reimbursement
Effective September 6, 2010, the Purchasing Office simplified the travel processes by implementing the use of the new Travel Authorization and Reimbursement form. This new form replaced the Application for Travel and the Travel Voucher.
To assist departments with understanding the revised travel process, a tab with instructions was added to the form. Departments that have a short timeframe for processing travel arrangements have the option of creating an online requisition on Datatel; thus, reducing the time it takes to order plane tickets. To create an online requisition to purchase airfare, follow the seven simple steps illustrated in the PowerPoint presentation on the right.
All University-related travel must be planned and conducted to achieve maximum economy and efficiency within the guidelines set forth in HOP 10.5.1 – Travel. If expenses are to be paid from University-administered funds, a careful estimate of reimbursable expenses is to be made, which should separately identify all travel costs. Reimbursement checks take at least 5-10 days to process after correct reimbursement documentation has been submitted to the Purchasing Office. The amount of reimbursement is subject to limitations as prescribed by Chapter 660 of the Texas Government Code and the General Appropriations Act.
For additional information or questions regarding travel, please contact Ismael Chapa at Ismael.Chapa@utb.edu, 956-882-8219.