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UTB ANNOUNCEMENT SYSTEM

 
UTB provides a bulletin announcement service for sharing messages to the campus community, including students, faculty and staff.AnnouncementCapture.JPG
 
The following are steps and guidelines to help submit a message through UTB Announcements.
 

Who can post Announcements

 
Announcements can be submitted by full-time faculty and staff. University-related student organization announcements must be submitted by the organization’s advisor.
 

How to post an Announcement

  1. Visit utb.edu/announcements.
  2. Click on Faculty/Staff Login. You will be prompted to log in. Enter your UTB email and your password.
  3. Fill out all of the required information. (See submission form definitions below.)
  4. Click submit.
  5. The Announcement will be submitted into the system. Announcements are approved and posted on the website (utb.edu) at 9 a.m. and at 4 p.m. every business day.
 

What to post

 
Submissions for UTB Announcements must qualify as university-related information/business.
 
All submissions will be reviewed and approved by the Office of Creative Services before going live. Announcements are checked for branding standards, grammatical errors and for prohibited content, including but not exclusively for profane language, irrelevance to campus community, slanderous remarks, political announcements and or soliciting bids or selling products for profit benefiting an individual or outside campus group.
 
The following are tips to keep your Announcement engaging:
  1. Use descriptive subject lines. The subject line is limited to 80 characters.
  2. Keep it short. The body copy is limited to 300 characters.
  3. Check your work for grammar and spelling.
  4. Be mindful of the image and attachments. The image should be in RGB mode, 70 DPI and 100KB or less and be uploaded as a URL form. Note that the image is not linkable therefor the copy must be legible if it is included. Flyers work best as an attachment instead of an image.
 

Where to find the Announcements

 
UTB Announcements are found online at utb.edu/announcements. The announcement page can be accessed via the homepage Quick Links or at the bottom left corner of the homepage.
 
A replica of the webpage is sent via email to students, faculty and staff each Monday and Thursday morning.
 

How to edit your Announcement

  1. Visit utb.edu/announcements.
  2. Click on Faculty/Staff Login. You will be prompted to log in. Enter your UTB email with your password.
  3. Click on the List link on the left-hand side.
  4. Click on Announcements. A list of the announcements you have submitted will open.
  5. Click on the Announcement post you wish to edit.
  6. Click submit.
  7. The Announcement will be submitted into our system. Announcements are approved and posted on the website before 9 a.m. and at 4 p.m. during the workweek.
 

Submission Form Definitions

 

Title: Name or title of event or announcement. Please do not use all caps.*
 
Description: No more than 300 words describing your event or announcement.
 
Location: Where the event will take place.
 
Announcement Posting Date (required field): Date announcement will post on the UTB Announcement website. *
 
Announcement Expiration Date (required field): Date announcement will come off the UTB Announcement website. The announcement expires at 11:59 p.m. that day. Therefore, if your event is on Nov. 6, for example, and you note for the expiration date to end Nov. 6, it will be posted that entire day.*
 
Event Starting Date/Time (required field): Event start date and time. *
 
Event Ending Date/Time (required field): Event end date and time. *
 
Category: What type of announcement? *
 
Target Audience: Which listservs do you want your email announcement to go to? *
 
Contact Information: Who can be contacted for more information about the announcement, i.e. Name, phone number, email address. *
 
Additional URL information: A website more information about your announcement can be found.
 
Image: An image that will visually enhance your announcement. Please resize for web before uploading your file. Ideal web images for your announcement should be in RGB mode, 72 DPI and 50KB or less, 350px wide by 280px high.
 
Attachment: Attach documents that pertain to your announcement, i.e. forms, applications or flyers.
* Denotes required field.
 
 
 
 
 
 
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